2016-05-16 - Structure Team meeting

Present: Doug, Fritz, Janina, Anja, Joachim, Frank

Notary/ies: Doug

Location: Kirchheim, lamp-space

Topics:

Announcement NVC presentation Joachim and who? - Doug

Gathered wishes from Review meeting Proposal: structure group takes care

Timetables for yunity:

Wish: Have a clear framework.

Wish: copy paste plans.

Evening rounds

Wish: Evening rounds regularly

Wish: Have facilitation

Wish: At least two times in week evening round (raphi)

Statement/wish: One hour, not more , not mandatory

wish: Mix up celebration and planning

wish: balanced circles first phase intention , emotional part sa second

Places and rooms:

Wish: Seperate Dev room (nick)

Wish: Choose places based on needs (Beata)

Communication

Wish: Lets not destroy decision.

Time for connecting on personal level.

Interteam communication on human level, take time (manuele)

Wish:Time management for groups as workshop or text.

wish/statement: Informal part is important.

Wish/Proposal: Aproach people for sheduled meetings.

Quizes

Questions(google docs or something)

Who wants to participate?

Teamwork:

Q: Is it good? What can we do better?

SK: Quick syscon and management by consent

Announcement: workshop for interested and presentation for "only users"

Idea: Workshop for understanding (sk) and using (sk)

2016-05-15 Structure meeting agenda

DW: What do we each, personally want to do this wuppdays?

DW: Rationalize Structure team Trello use;

1) Combine 'To do' with 'Tasks for new people'

2) Go through all cards and consciously decide to leave, alter, delete, move or fragment.

3) Delete 'abandoned' column

4) Archive SysCon columns

5) Consider implementing a pseudo-scrum work-flow (i.e. Backlog, Sprint/walk backlog, Doing, Done)

DW: Focus on product

Outcomes:

Doug presents wiki integration of syscon

Janina wants to take care of weekly online meeting with Fritz and Joachim > check interest of all via Quiz with Joachim

Janina , Anja, Joachim and other interested facilitators will decide on framework for evening circles

[Meeting begins: 15:10]

Questions/Expectations:

DW: Maily just want to connect with everyone and see what I can work with people on.

JA: Catch up and work with reflections from Rotterdam.

F : Understand what the structure is and does.

AK: Get up to speed so I can get more into Structure.

JT: Continue with structure work and towards everyone's satisfaction.

FF: Here to listen

Minutes

JT: Gives quick syscon overview

DW: Want to really focus - personally - on product: how can I help it go faster?

JT: Rotterdam reflective, a lot of wishes came up. To mix celebration and planning, to copy/paste WuppDays rules/schedules/etc, to incorporate evening rounds, separate working space for devs, chose location based on needs not availability, clarifying decisions and communicating (+ rest of list)

DW: Explains DD phases to Fritz

DW: I will arrange a time-management workshop and will trap someone in this room to help me do so.

JA: Copy/paste plans - would be really helpful, even as detailed as meal times, etc. Perhaps draft all these things into a doc and and put up for SysCon?

JT: Would like to start trying a quiz to evaluate how people are doing

JA: Interested.

DW: Trello: Would like to bring it back to being just a task board.

DW: Will present how to communicate Syscons using wiki calendar at next structure meeting.

DW: Talking circles - I think we might be well to do this.

JA: Intererested, bit nervous facilitating

Sycon 1: How should we do evening circles?

A) One hour long maximum, split into groups if more than 8 participants with separate room for each group - 3 resistance, 6 enthusiasm

B) One hour long maximum, everyone that want to participate. - 3 resistance, 7 enthusiasm

C) alternate the option A and B, 2 circles for everybody and 5 smaller-group-circles per week - not voted on yet

Syscon 2: Who should decide on the evening cirle format and timing?

First proposal A) Just those who chose to facilitate (Anja, Janina and Joachim) - 0 resistance, selected because process was not completely clear and first proposal was accepted

B) We continue deciding with everyone

Feedback

DW: Glad to hear what everyone has to say, excited for week

JA: Happy

FH: Happy to get back int it

AK: Happy, new faces

FO : Happy to get into group

[Meeting ends: 16:58 ]