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To determine how or if a money should be used on behalf of yunity, we have a protocol. To try and clarify what 'reasonable' expenditure is, we have a record of any explicit decisions that have been made. For most cases we have a set of guidelines which give a general idea of what is acceptable, unacceptable or undecided. In the sections below, expenditure proceeds income to reflect that securing resources are the primary objective, not prospectively storing moneyThis policy outlines how yunity uses money. This policy states that yunity as an organization will not use any money directly. Avoidance of any use of money on behalf of yunity is the primary consideration. Donation by proxy transaction is a secondary consideration to acquire necessary resources in order to achieve the yunity Vision and Mission as soon as possible.

Herein,

  • 'money' refers to any currency, whether (e.g. bank notes, coins or an electronic balance., bullion, BitCoins, electronic bank balance, etc.)
  • 'resource' applies to anything that is not moneyrefers to non-monetary resource (i.e. property, pens, food, vehicles, etc).

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Protocol

1. Protocol

This is a set of instructions that should be followed from top to bottom to decide if and how money should be used on behalf of yunity.

Expenditure

1. Avoidance

If we can avoid spending money as an organization or by proxy, we should. Not using money is the most coherent option with our mission and vision and avoids us spending time and energy documenting and dealing with money. Avoidance of expenditure should be the starting consideration.

Do we need it? 

actions for acquiring the necessary resources for yunity. Each action should be considered more preferable than the one following it.

1.1. Avoidance
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1.1.
1.1.

Avoiding the use of money on behalf of yunity should always be the starting consideration when acquiring resources.

  1. Necessity. Take a moment to consider whether we need this resource to achieve our goals.
  2. Can we get it without any financial transaction?
  3. Construct: Make the thing from existing resources.
  4. Reclaim: Many resources are abandoned, discarded or unused.
  5. Borrow: Many of the resources we need, others have.
    6. Gift: Some people have things they don't use. (this is different to someone Acquisition without the use of money. The following sub-list of options is not extensive;
    1. Reclamation. Rescue the resource from being wasted, abandoned or unused.
    2. Construction. Make the resource from other available resources.
    3. Borrowing. Individual or organization who already has the resource lends it.
    4. Donation. Individual or organization who already has the resource donates it - this is different to actively purchasing a resource explicitly to donate it, see below)
2. Proxy donation
    1. Donation by proxy transaction below.

1.2. Donation by proxy transaction
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1.2.
1.2.

No one is expected to spend use money in, or on behalf of the yunity organization. If a contributor or interested individual an individual or organization wishes to purchase a resource to donate to help yunity achieve the goals of yunity with their own money, they can. For anything explicitly purchased for yunity it is recommended to properly record: name, date, and copy of receipt. Recording is optional and not aimed to glorify donors, however, recording this information is very useful to indicate where yunity is still reliant on money and will help us achieve even lower running costs in the future.

3. Proxy transaction

No one is expected to spend money in, or on behalf of the yunity organization. If a contributor or interested individual wishes to purchase a resource to achieve the goals of yunity with their own money, they can. If they wish to have this expenditure refunded, they must properly record: name, date and have copy of the receipt. No purchase is guaranteed to be refunded, though considering the following will indicate whether refunding is likely;

  1. Consult explicit decisions. If the resource has been explicitly agreed upon as being an acceptable or unacceptable purchase in the past, this will provide the most reliable indication of whether the purchase is eligible for reimbursement.
  2. Consult guidelines. The guidelines should provide some indication of whether the purchase is eligible for reimbursement.

If it is decided that refunding is appropriate, only the value that was spent at the time will be refunded (i.e. not adjusted for inflation). It should also be noted that there is no indication or guarantee of when the purchase will be refunded (i.e. might never happen)it's Vision and Mission, they can.

  1. Necessity. Consider whether this resource can be acquired with the Avoidance of money use. If not, consult 5. Collaborate with yunity or check with an active yunity contributor to see whether yunity actually needs the resource.
  2. Donor makes transaction.
    1. Donation. Individual or organization who purchased the resource dontes it.
    2. Record. For anything that is explicitly purchased for donation to yunity, it is highly recommended to record the name of donor, date of transaction and a copy of receipt - if the donor consents. Recording these details is not to glorify the donor but to identify where yunity is still indirectly reliant on money - this knowledge will direct efforts into finding ways to avoid the use of money for acquiring the resource in future.

2. Changes to policy

Changes to this policy are to be made using the result of Online systemic consensus where;

  • At least one week is given for the proposal forming phase and
  • At least one week is given for the voting phase and
  • The #core-team Slack channel has been suitably notified.