Date: 2015-10-15
Location: Malo
Facilitator: Clemens Wolff

Top 6

What we did poorly: lack of daily schedule.

•  pre-meeting before the next wuppdays to define draft schedule
• refine structure communally during the first days of the next wuppdays
• find a person to enfore rota of schedule/chores durng the wuppdays
• find a way for the enforcer not to be a drill seargant
• look for dedicated chores people
• get everyone to participate in chores, do not exclude developers from chores
• respect people's priorities laid out in application
• coordinate meeting-time with chore-time so they don't overlap

What we did poorly: lack of project structure.

• plan before the next wuppdays what will be done
• create a process for meetings: hand-gestrures, agenda, faciltator, goal
• be clear about what we're trying to do, dessiminate goal one-pager
• train participators in meeting process, dessiminate required reading
• search for dedicated facilitators
• take shared checkins of teams more seriously and actually do them  

What still puzzles us: how do we continue in the future?

•  find a community manager to have an overview of the project and tasks
• come up with a process of how people get assigned to tasks, e.g. have a  spreadsheet with contributors and their interests and farm out tasks to them that seem relevant
• make sure that people delegate their tasks when they don't have time or energy to work on them
• have concrete and attracting tasks for new contributors to pick up
• present what is there and what needs to be done
• summarize what we can port from the foodsharing community on how to get people involved and come up with a contributors recruitment plan
• define the objective we want to reach
• think about ways to keep people involved, e.g. ask people for specific
• commitments not just general contribution 

 What still puzzles us: why are we copying Facebook?

•  ask designers for alternative designs and discuss them, don't just implement the first thing that comes up
• explain how the Facebook functionality fits into the bigger picture
• have the current foodsharing process documented and explained online
• have a plan of features we want and why we want them and how the features fit into the vision and mission
• come up with a process to democratize prioritization without using too much time, e.g. investigate user needs deeply 

 What we did well: good spirit!

•  get an animator/team-builder
• make a list of energizers that work well
• make it explicit that activities like energizers are entirely optional so that people who don't feel comfortable with them can not participate and come up with a way to create a group feeling in different ways
• have a team building activity at the start that forms the group but still is focused on the project e.g. dragon dreaming
• come up with a process for introducing new members and visitors to the group
• have tasks ready for new people to pick up immediately
• have mentors to get new members up to speed
• come up with a way to have less people leaving half way through, ask for
• commitment for the full time, cutoff entry and leaving point, open door day
• for people who are interested in the project but don't want to commit 

 What we did poorly: lack of silent space.

•  make separation between work area and living area clear
• have the work area not close to the socializing area
• have a dedicated quiet room
• have retrospectives aimed towards improving living and working together more frequently
• have a designated trust-person with whom to share concerns privately
• find more channels through which people can report problems
• have owners who make sure that problems that get brought up actually get fixed