Date: 2015-10-15
Location: Malo
Facilitator: Clemens Wolff

Top 6

What we did poorly: lack of daily schedule.

find a community manager to have an overview of the project and tasks
come up with a process of how people get assigned to tasks, e.g. have a spreadsheet with contributors and their interests and farm out tasks to them that seem relevant
make sure that people delegate their tasks when they don't have time or energy to work on them
have concrete and attracting tasks for new contributors to pick up
present what is there and what needs to be done
summarize what we can port from the foodsharing community on how to get people involved and come up with a contributors recruitment plan
define the objective we want to reach
think about ways to keep people involved, e.g. ask people for specific
commitments not just general contribution

ask designers for alternative designs and discuss them, don't just implement the first thing that comes up
explain how the Facebook functionality fits into the bigger picture
have the current foodsharing process documented and explained online
have a plan of features we want and why we want them and how the features fit into the vision and mission
come up with a process to democratize prioritization without using too much time, e.g. investigate user needs deeply

get an animator/team-builder
make a list of energizers that work well
make it explicit that activities like energizers are entirely optional so that people who don't feel comfortable with them can not participate and come up with a way to create a group feeling in different ways
have a team building activity at the start that forms the group but still is focused on the project e.g. dragon dreaming
come up with a process for introducing new members and visitors to the group
have tasks ready for new people to pick up immediately
have mentors to get new members up to speed
come up with a way to have less people leaving half way through, ask for
commitment for the full time, cutoff entry and leaving point, open door day
for people who are interested in the project but don't want to commit

make separation between work area and living area clear
have the work area not close to the socializing area
have a dedicated quiet room
have retrospectives aimed towards improving living and working together more frequently
have a designated trust-person with whom to share concerns privately
find more channels through which people can report problems
have owners who make sure that problems that get brought up actually get fixed