Quick systemic consensus is a decision making technique that quickly the most acceptable option for the group by identifying the option with the least resistance. It is designed for meetings, where peoples time and attention is precious. This mini-guide aims to provide you with enough understanding to participate in a meeting where quick syscon is in use.
Voicing a proposal
If during a meeting you have a proposal that you'd like the group to adopt, clearly state it beginning with "I propose ...". This signifies you have a complete idea that you support. (If you're just looking for opinions, instead ask "What do you think about ...?")
Expressing resistance
If someone has made a proposal, you will be asked to express any personal resistance towards it. This is simply done by silently raising one hand - you do not need to have a logical reason or an alternative proposal in order to express resistance.
No resistance
If no one raises a hand, the proposal becomes the group decision.
Resistance → Quick syscon
If one or more hands are raised, Quick Systemic consensus begins. Someone will start forming the ballot - a list of options to decide from. The original proposal will first be recorded, then the topic will be summarized from that proposal and two control options will be added:
- Passive solution: the decision to keep things as they are. This solution is often "It's not clear".
- Deepen process: the decision will be continued outside the meeting using a deeper process - Online systemic consensus unless specified otherwise.
Next you will be asked if you have any further proposals to add. If you do, clearly state them. Please limit dialogue here to amending or removing your proposal(s), asking others to clarify their proposals if unclear, responding to requests for clarification on your proposal(s), providing concise information or stating a short, personal opinion - in particular, do not discuss proposals.
Once all proposals have been collected you will be asked to rate the proposals based on how much you resist them. Each proposal will be read out in turn and you will be asked to rate after each - this is done silently using your hands:
- No resistance (0) - keep both hands in your lap (I love it, like it or have no problem with it)
- Some resistance (1) - raise one hand clearly, keep your other in your lap. (I have some problem(s) with it)
- High resistance (2) - raise both hands clearly. (I really do not want this option)
The option with least cumulative resistance (based on the numerical values) becomes the group decision. If there is a tie, the tied options will be read out and rated again based on enthusiasm (raised hands meaning 'I like it!')
Back to the meeting
Someone will announce the decision that has been made then the meeting will continue where it left off.
Tips
- Make use of the more informal meeting dialogue to get the information you need to create a good proposal before you voice it: Once voiced, the formal process will begin and continue until completion.
- The clear expression of a proposal is as important as the proposal content - if people don't understand, they will be resistant.
